I. Vision Statement

Our Lady of the Rosary Catholic School, of the Catholic Diocese of
Charleston, SC is an outreach mission of the Our Lady of the Rosary Parish of Greenville, South Carolina. As such, the School strives to:

  1. Provide the highest standard of education for its students.
  2. Help its students learn to function as Christians within the community.
  3. Reinforce the Catholic teachings of the Parish.
  4. Nurture each student’s God given talents and aspirations.

II. Mission Statement

The mission of the OLR school advisory board is to be an advisory counsel to the principal and pastor. The common good of the OLR School Family, to include the student body, parents, and Parish, will serve as the guiding principle for the elected and appointed members.

III. Official Name of the School Board

The name of the Board of the School is “Our Lady of the Rosary Catholic School Advisory Board.”

IV. Nature and Function of the Board.

    1. Nature. The Board is an advisory body supporting the Pastor of the Parish and the Principal of the School in the operation of the School. The Board is service and project oriented to help plan and lead the continuous improvement of the school
    2. Function. The Board shall:

      1. Provide (by consultative vote) advice to the Pastor and Principal regarding the school and its policies.
      2. Give feedback periodically about the adequacy and effectiveness of the School’s policies and their implementation
      3. Assist in creating new policy at the request of the Pastor and Principal, and serve as an advisory committee, for the planning, operation, and maintenance of school facilities.

    1. Assist the Pastor and Principal in developing and reviewing the annual budget.
      To that end, a copy of the proposed annual budget shall be provided to each
      Board member at least one week before the January meeting, at which the
      proposed budget is expected to be discussed.
    2. Serve as an advisory committee providing leadership, vision, and accountability
      in collaboration with the Principal and Parish.
    3. Seek to increase the communities understanding and recognition of Catholic
      education.
    4. In conjunction with the Administration and Parish promote and sustain the
      Catholic identity of the School.
    5. Duties of Officers: The Vice-Chairperson shall be the chair of the enrollment committee as well as performing the duties of the Chairperson if the Chairperson is absent or unable to serve as Chairperson.

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V. Board Membership.
      1. Ex-Officio Members. The Pastor, Principal, and the President of the OLR PTO shall be
        members of the Board by virtue of their positions.

        1. The President of the PTO shall be a voting member and shall be counted as contributing to a quorum.
        2. The Pastor and Principal shall be non-voting members. The Pastor and Principal shall not be counted for establishing a quorum. The Pastor has final approval power over all advised policies and actions and has the sole power to promulgate policy.

  • Elected Members.

    1. There shall be six members of the Board who are nominated and six elected parents of school students. In voting for Elected Members, there shall be one vote for each family that is a School student family. At least three of the six Elected Member positions shall be reserved for parents who are Parish members; however, if in the opinion of the Pastor, it is not feasible to fill these reserved positions with OLR Parish members, then members of other Parishes who provide tuition assistance for their students to attend OLR School may serve as elected members.
    2. Candidates for the position of elected member shall be solicited before and announced in April when the Board or the Board designee(s) shall review the nominees for eligibility. The voting for the candidates for Elected Member positions shall occur before, and the results announced at the subsequent Board meeting. An Elected Member shall serve a term of two years. An Elected Member may serve a maximum of three consecutive terms
    3. Elected Members shall be entitled to vote on Board matters. Elected Members shall be counted for establishing a quorum
    4. If any Elected Member is unable or unwilling to serve his or her full term, then the Board shall appoint a member to serve the remaining term as an Elected Member. Such appointment shall be advised by Board vote from a list of at least two suggested candidates submitted to the Board by the Elected Members. The Principal and Pastor will review the board’s advice and decide on the appointment.
    5. The terms of the Elected Members shall be staggered so that three Elected may be elected each year.

  • Appointed Members. The Board may have additional members as provided below.

    1. Each Pastor of a Catholic Parish providing tuition assistance to the School may (if desired) appoint one Appointed Member. The term for such an Appointed Member shall be two years. The appointing Pastor may appoint the same person for subsequent terms as an Appointed Member.
    2. The Pastor in consultation with the Principal may appoint up to two persons who shall serve as Appointed Members. This procedure allows the Board to include desirable members from the general community who may not otherwise qualify for Board membership, but who nonetheless have the talent, ability, or desire to help the School achieve its vision. The term of such Appointed shall be two years.
    3. The Parish Finance Committee will appoint one person to serve as a member of the Board. The Finance Committee Board Member is a non-voting position.
    4. Appointed Members shall be entitled to vote on Board matters and shall be counted for establishing a quorum.

  • Eligibility for Board Membership. An Elected or Appointed Member shall not hold a
    concurrent term on the board of the PTO. Only one member of a family may serve
    concurrently as a voting member of the Board. All members of the Board must be
    practicing Catholics, and active in their respective parishes. Any Elected or Appointed
    Board member missing three or more meetings in one year may, at the discretion of the
    Chairperson after consulting with the Board, may be removed as a Board member.
    Eligibility requirements may be waived by the Pastor.
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    VI. Board Officers.

        1. Officer Positions. The officers of the Board shall consist of the Chairperson, Vice Chairperson, and Recording Secretary.
        2. Election of Officers. Officers shall be elected annually by Board vote conducted during the April/May Board meeting. Any Elected or Appointed Member is eligible for an officer position. An absent Board member may vote for officer candidates by proxy if unable to attend the April/May Board meeting.
        3. Duties of Officers. The Chairperson shall preside at all Board meetings. The Vice-Chairperson shall perform the duties of the Chairperson if the Chairperson is absent or unable to serve as Chairperson. The Recording Secretary shall maintain a written record of all acts and votes of the Board; conduct, receive, and dispose of all Board correspondence, as directed by the Board; and preserve all reports and documents that the Board commits to the Recording Secretary for storage.

    VII. Board Committees.

    There shall be at least one active member of the Board on each standing
    committee.

          1. Finance Committee
          2. Marketing Committee
          3. Safety Committee
          4. PTO
          5. Enrollment

    VIII. Focus Committees.

    From time to time, the Board may form an Ad Hoc committee to
    address a specific goal.

    IX. Board Meetings.

          1. Frequency. The Board shall have a minimum of six standing meetings per academic year. These meetings will be predetermined each year prior to nomination and will generally take place between September and May of each year on the first Thursday evening . Additional meetings may be added if necessary.
          2. Quorum. For the purpose of transacting official Board business, a majority of the total Board members eligible to vote must be present (“quorum”). A simple majority of those present in a quorum situation shall carry a motion, unless otherwise specified in these By- Laws. No binding decision may be made by the Board unless the Pastor or his delegate is present.
          3. Attendance by Non-Members. The right of non-members of the Board to attend a meeting and/or address the Board shall be limited to those whose requests have been submitted to the Chairperson for the agenda at least 72 hours before the meeting. The Chairperson, after consultation with the Principal, shall determine which requests will be placed onto the meeting agenda. Approved petitioners shall be allowed to address the Board at the start of the meeting prior to the Board conducting the remainder of its business.

    X. Conduct of Board Meetings.
          1. Rules of Order. To the extent not in conflict with these By-Laws, the rule of parliamentary procedure as contained in “Roberts Rules of Order” shall govern all Board meetings.
          2. Agenda of Board Meetings. The agenda is the responsibility of the Chairperson in consultation with the Principal, or a delegate.


    The ordinary order of the Board meeting’s agenda shall be:

          1. Opening Prayer
          2. Chairperson Comments
          3. Approval of Last Meeting’s Minutes, as owned by the Secretary.
          4. Pastor’s Report
          5. Principal’s Report
          6. Parent Teacher Organization Report, as owned by the PTO President (or their delegate).
          7. Unfinished Business
          8. Standing Committee Reports
          9. Focus Committee Reports
          10. Review of OLR Master Strategic Plan (to be finalized by June of each year).
          11. New Business
          12. Closing Prayer

    XI. Amendment of By-Laws.

    These By-Laws may be amended by a vote of two-thirds of the
    voting Board members at any board meeting, provided there is a quorum and provided that
    the amendment was presented to the Board at the previous Board meeting. An absent Board
    member may vote for such amendment by proxy if unable to attend the Board meeting. Amendments become official once they have been ratified by the pastor.